This Privacy Notice describes the types of information that Digital Insurance, LLC and its affiliates (OneDigital, we, us, or our) may collect from you and/or your company or that you and/or your company may provide when you and/or your company visit our website http://onedigital.com (our “Site”) or otherwise interact with OneDigital and our practices for collecting, using, maintaining, protecting and disclosing that information. In addition to you and/or your company this Notice applies to information about the former and current employees, dependents, and other eligible plan participants for which we are providing services.
This Privacy Notice applies to information we collect on or through our Site, from electronic messages between you and/or your company and information collected through other means related to the Services provided by OneDigital except forNotice information collected by: (i) us offline or through any other means, including through any other website or platform operated by any third party; or (ii) any third party (including our affiliates), including through any application or content that may link to or be accessible from our Site.
This Privacy Notice does not apply to your use of a third-party site linked on our Site. The inclusion of a link to a third-party website does not imply endorsement of the linked site or service by us or our affiliates. These third-party websites will be governed by different terms of use (including privacy notices) and you and/or your company are solely responsible for viewing and using each such website in accordance with the applicable terms of use. OneDigital is not responsible for how your Personal Information is handled by such third-party websites.
Please read this Privacy Notice carefully to understand our policies and practices regarding your information. By accessing or using or seeking to access or use our Site or Services, you and/or your company agree to this Privacy Notice. You and/or your company may also withdraw your consent to the terms of our Privacy Notice at any time by contacting us.
California Residents: The California Consumer Privacy Act of 2018 (“CCPA”) applies solely to visitors, users, and others who reside in the State of California when you and/or your company visit our Site or subscribe to receive OneDigital Services. This Notice does not apply to our job applicants, employees, contractors, owners, directors, or officers where the personal information relates to their current, former, or potential role at OneDigital.
As you and/or your company navigate through and interact with our Site or use or seek to use our Services, we may collect, through automatic or manual data collection technologies, certain information about your equipment, IP addresses, browsing actions and patterns to improve our Site and deliver a better and more personalized service. The technologies we use for this automatic data collection may include cookies and web beacons.
We may use E-mail and SMS (Short Message Service) for communication purposes, including but not limited to account verification, notifications, and customer support. By providing your email address or phone number, you and/or your company consent to receive messages from us. Standard message and data rates may apply.
When you and/or your company receive SMS messages from us, we may collect certain information automatically, including the date and time of the message, the content of the message, and information about your device. This information is used for internal purposes such as improving our services and ensuring the security of our systems. We may also collect personal information you and/or your company provide to us during SMS interactions, such as your name, phone number, and any other information you and/or your company choose to share. This information is used in accordance with our Privacy Notice.
We do not share your personal information or mobile data obtained through SMS messages with third parties for marketing purposes unless required by law or with your explicit consent.
You and/or your company have the option to opt out of receiving messages from us. You and/or your company can opt out of SMS messages by replying to any of our messages with the word “STOP”. You and/or your company can opt out of email messages clicking unsubscribe in any of our messages.
If you and/or your company have any questions or concerns about our use of SMS and the collection of data, please contact us at [email protected].
California Residents: Additionally, we may collect or disclose the following the categories of personal information about California residents in the preceding 12 months. We obtain these categories of personal information:
General Population |
California Residents |
|
|
We may use and process information that we collect about you and/or your company or that you and/or your company provide to us for our legitimate business interests, including any personal information or data. We may disclose aggregated information and other anonymous data to third parties without restriction. We may use, process, or disclose personal information or data without your permission under the following circumstances:
How We Use Your InformationGeneral Population & California Residents |
Disclosure of Your InformationGeneral Population & California Residents |
|
|
California Residents: OneDigital has not sold personal information as defined or contemplated by the CCPA in the preceding 12 months.
Generally, you and/or your company have certain rights in relation to your personal information. Subject to certain exemptions, and in some cases dependent upon the processing activity we are undertaking, as a resident of the EEA, you and/or your company have certain rights in relation to your personal information. For California residents, CCPA grants certain rights in relation to your personal information.
General Population |
California Residents |
European Economic Area |
|
|
|
How to Submit a Request | ||
Submit your request via the Data Subject Request Form. Request to be omitted from future e-mail distributions by following the opt-out instructions in the promotional email or by sending us a return e-mail with your request to be omitted from future e-mail distributions. |
You and/or your company can exercise these rights by contacting us at 1-800-364-7575 or submitting the Data Subject Request Form. We will respond to requests in accordance with the CCPA if we can verify your identity or the identity of your authorized agent submitting the request. A California resident may designate an authorized agent registered with the California Secretary of State to submit a disclosure or deletion request on behalf of the California resident. For OneDigital to respond to a request from an authorized agent, we may: (1) Request a copy of the written permission granting the authorized agent to make such a request on the California resident’s behalf; and (2) Verify the identity of the California resident. We may deny a request from an authorized agent that does not submit proof that they have been authorized by a California resident to act on their behalf. |
If you and/or your company want to exercise any of the rights outlined above, please submit a Data Subject Request Form. We may ask you and/or your company for additional information to confirm your identity and for security purposes, before disclosing the personal information requested to you and/or your company. We reserve the right to charge a fee where permitted by law, for instance, if your request is manifestly unfounded or excessive. Subject to legal and other permissible considerations, we will make every reasonable effort to honor your request promptly or inform you and/or your company if we require further information in order to fulfill your request. We may not always be able to fully address your request, for example if it would impact the duty of confidentiality we owe to others, or if we are legally entitled to deal with the request in a different way. For more information on the General Data Protection Regulation, see more resources at https://gdpr-info.eu and http://gdprandyou.ie. |
OneDigital will not use or disclose protected health information (PHI): (1) to conduct a criminal, civil, or administrative investigation into or impose criminal, civil, or administrative liability on any person for the mere act of seeking, obtaining, providing, or facilitating reproductive health care, where such health care is lawful under the circumstances in which it is provided; and (2) for the identification of any person for the purpose of conducting such investigation or imposing such liability.
OneDigital will retain and use your personal information or data no longer than is necessary for the purposes outline in this Privacy Notice, or as required to comply with our legal obligations under HIPAA or other applicable laws. OneDigital may also retain and use your personal information and data to the extent needs to resolve disputes and enforce legal agreements. Subject to the foregoing, OneDigital will retain and use your personal information or data no longer than 10 years from its last use.
We have security measures in place to protect against the loss, misuse and unauthorized alteration of personal information under our control, including physical, electronic and procedural safeguards that meet or exceed applicable federal and state standards. Although we use commercially reasonable efforts to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Site. Any transmission of Personal Information or data is at your own risk.
Our Site is not intended for children under 13 years of age. No one under age 13 may provide any information through our Site. If you are under 13, do not use or provide any information on our Site or on or through any of its features. We do not knowingly collect personal information from children under 13; however, if we learn we have collected or received personal information from a child under 13 without verification of parental consent, we will delete that information. Please contact us if you believe we might have personal information about a child under age 13.
California residents have a right to receive Notice of Financial Incentive, as defined in the CCPA. This Notice provides you and/or your company with information regarding any financial incentive or “price or service difference” that we may provide in exchange for your personal information.
When using our services, you and/or your company may provide personal information from time to time or on an ongoing basis, directly or indirectly, in exchange for cash, gifts, or other financial incentives, or price or service difference, the amount or nature of which will be specified in each instance at the time the personal information is provided. You and/or your company can opt into the financial incentive or price or service difference by providing your personal information. If you and/or your company wish to opt-out of the financial incentive or price or service difference, do not provide your personal information or you and/or your company may request withdrawal on an ongoing basis by submitting a Data Subject Request Form.
Each financial incentive or price or service difference related to submission and use of consumer personal information is based upon our reasonable but sole determination of the estimated value of such information, which takes into consideration, without limitation, estimates of the anticipated revenue generated from the information, the anticipated expenses which might be incurred in the collection, storage, and use of the information in the operation of our business, and other relevant factors related to the estimated value of the information to our business, as permitted under the CCPA.
OneDigital is a United States based corporation with its principal place of business at 200 Galleria Parkway, Suite 1950, Atlanta, GA 30339. OneDigital’s Site is managed and operated solely on servers within the United States. Accordingly, OneDigital does not purposely avail itself of the European Economic Area (EEA). However, if you and/or your company reside in the EEA, OneDigital may be a data controller of all personal data collected on our Site. The personal data of any individual who resides outside of the United States provided to us will be transferred to and processed in the United States. Our Privacy Notice above describes which “Information We Collect Automatically When You and/or Your Company Use Our Site,” “How We Use Your Information,” and our policies on “Disclosure of Your Information.”
We may update our Privacy Notice from time to time. Any changes we make will be posted on our Site, and we will revise the version date located at the top of this page. It is our Notice to post any changes we make to this Notice on this page with a notice that the Notice has been updated on our Site home page. All changes to this Privacy Notice become effective when posted and your continued use of our Site after we post such changes is deemed to be an acceptance of those changes. You and/or your company are responsible for periodically visiting our Site and this Privacy Notice to check for any changes.
Please direct any questions or comments about this Privacy Notice to [email protected].